substitute

 The SUBSTITUTE function in Excel is used to replace specific text in a text string. It is often used to clean or manipulate data. Below are 10 examples of how you can use the SUBSTITUTE function, including scenarios with data and formulas.

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1. Basic SUBSTITUTE Function

Replace a specific text in a string.

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=SUBSTITUTE("Hello World", "World", "Excel")

Result: "Hello Excel"

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2. Replace Specific Occurrence

Replace only the second occurrence of a word.

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=SUBSTITUTE("apple orange apple banana", "apple", "fruit", 2)

Result: "apple orange fruit banana"

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3. Remove Spaces

Remove all spaces from a text string.

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=SUBSTITUTE("Excel is fun", " ", "")

Result: "Excelisfun"

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4. Replace Line Breaks

Replace line breaks (CHAR(10)) with a space.

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=SUBSTITUTE(A1, CHAR(10), " ")

Assumption: Cell A1 contains text with line breaks.

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5. Nested SUBSTITUTE

Replace multiple characters in a string.

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=SUBSTITUTE(SUBSTITUTE("123-456-789", "-", ""), ".", "")

Result: "123456789"

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6. Replace Special Characters

Replace special characters (e.g., @, #) with an empty string.

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=SUBSTITUTE(SUBSTITUTE("user@domain#com", "@", ""), "#", "")

Result: "userdomaincom"

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7. Dynamic Replacement Using Cell References

Replace text dynamically based on cell values.

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=SUBSTITUTE(A1, B1, C1)

Assumption:

• A1 contains the original text.

• B1 contains the text to replace.

• C1 contains the replacement text.

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8. Combine SUBSTITUTE with TRIM

Remove extra spaces and replace specific text.

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=TRIM(SUBSTITUTE("  Excel   is   great  ", "  ", " "))

Result: "Excel is great"

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9. Replace Text in a Formula

Use SUBSTITUTE within another formula (e.g., LEN).

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=LEN(SUBSTITUTE("Excel is awesome", " ", ""))

Result: 14 (Length of the string without spaces)

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10. Replace Text in a Date Format

Replace slashes (/) in a date with hyphens (-).

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=SUBSTITUTE(TEXT(A1, "mm/dd/yyyy"), "/", "-")

Assumption: Cell A1 contains a date.

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Bonus: SUBSTITUTE with IF

Conditionally replace text based on a condition.

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=IF(A1="OldText", SUBSTITUTE(A1, "OldText", "NewText"), A1)

Result: Replaces "OldText" with "NewText" only if A1 contains "OldText".

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These examples demonstrate the versatility of the SUBSTITUTE function in Excel for cleaning, formatting, and manipulating data. Let me know if you need further clarification!